Fire Lanes and doors are not to be blocked at any time. Hallways, walkways or doorways to any emergency exit shall remain free and clear at all times, no exceptions. Parking only in designated areas.
Access to the Facility
An AVFRD member will meet the RENTER or designated representative approximately 30 minutes prior to the start of the Rental Period to perform the pre-rental inspection. Upon completion of the check-in, RENTER will receive keys and access to the facility. The RENTER must be present and provide a government-issued photo ID. If proof of identity cannot be produced by RENTER, access to the facility will not be allowed until such time as a photo ID is presented and RENTER’s identity is verified.
Common Area Usage
RENTERs, their guests and (if applicable) contractor(s) have exclusive use of the interior spaces as the Agreement states. There shall be no use of the exterior common areas during the rental, unless otherwise stated in the Agreement.
Centerpieces and indoor free-standing decorations are allowed. Wall hangings cannot be hung by tape, nails, screws or thumbtacks. Absolutely no adhesive of any kind can be applied to any surface to include chairs, tables, walls, floors or ceiling. Use of glitter and confetti are not allowed. Lit candles are not permitted in Founders Hall.
Legal and illegal fireworks (including sparklers) are prohibited on AVFRD property. RENTERs of the Premises are responsible for enforcing this prohibition as to guests, invitees and contractors throughout the rental period.
No pets allowed; service animals specifically trained to aid a person with a disability are welcome.
Safety & Security
RENTER is responsible for maintaining a safe and secure environment for RENTER’s guests, invitees and contractors during the Rental Period. Failure to do so could result in immediate termination of the rental agreement. In the event of a fire or security alarm, the Loudoun County Sheriff’s Department, and/or the Loudoun County Fire Department will be notified. If the alarm is determined to be false and the act of RENTER or his/her guests or invitees, RENTER may be responsible for any and all penalties and fees associated with the false alarm.
Clean-up & Breakdown
Clean-up of the facility to include all kitchen items cleaned and returned to their designated places as well as all appliances cleaned. Kitchen floors should be cleaned and free of any trash or food/beverage spills; removal of all trash and disposal in the designated containers; general cleaning; return, stacking and placement of all chairs and tables in the designated space as shown in the diagrams/pictures located in the storage room; turning off all lights and A/V equipment; and securing all doors. No food or drinks are to be left in the freezer, refrigerator or hall to include kegs in the keg fridge.
No Smoking Facility
Smoking, vaping, and chewing tobacco are not permitted within any portion of the facility. Smoking and vaping are permitted only in designated area outside the main door of the hall. All smoking material must be properly disposed of. RENTERs will be charged a fee if cleanup related to smoking is required.
RENTER must dispose of all trash collected in the cans into the dumpster located on the Premise.
RENTER and his/her guests, invitees, and contractors must adhere to all local noise ordinances. None of the hall doors leading to the outside shall be left in the open position for an extended period of time.